One of the things we have had to do on several different events, during the pandemic, is to calculate how many people we can allow in a space and still have enough space to maintain social distancing of at least 2 metres.
On the face of it, it is quite simple, each person will need 1 metre around them, and if everyone has this 1 metre then that allows a separation of 2 metres, so in essence, each person will need 4m2.
4m2 is fine for a static audience, or even to allocate an occupancy internally in rooms office and welfare areas. But what if we have a dynamic audience that will want and should be able to move freely around an area?
Well, the Institute of Place Management (IPM) has produced some guidance on this and is very helpful for those planning events to give an idea of space required for a desired occupancy and vice versa. The guidance can be found here https://www.placemanagement.org/news/calculating-the-area-needed-for-social-distancing/
The guidance provides some useful insights into calculating the space you need for several different sectors such as retail and types of public urban spaces and is very useful for planning purposes.
Title: SnowSec Ltd.
- Health and Safety Setup
- Documentation Setup
- Health and Safety Policy
- Lone Working Policy
- Cold Weather Working Protocols
- Risk Assessments
- Staff Training and Competency Requirements
SnowSec is a UK security company that works with clients in both the UK and Europe. One of their primary services is providing welfare, support and security for ski resorts over the winter months while working closely with tour reps of student groups holidaying for the week.
We put together a safety pack containing a health and safety policy, lone working policy and cold weather working protocols, along with supporting risk assessments to help manage the risk involved with their range of services offered.
Two of the essential health and safety areas to address were developing a lone worker policy and creating a set of protocols to manage this risk.
Do It Safely was able to help identify areas where lone working was not suitable. We also looked at ensuring that their staff and contractors were not exposed to unnecessary risks while checking that the company was compliant in its obligation under the Health and Safety at Work Act 1974 and The Management of Health and Safety at Work Regulations 1999.
A training needs analysis was also conducted for the various roles required. SnowSec was then able to provide suitable training and source contractors with the relevant skills to enable them to provide an even better service to their clients.
Title: Central Catering Services
- Health and Safety Review
- Update Policy Documents
- Update of Risk Assessments
- COSHH Assessments
- Bi-annual workplace inspections
- Forking at Height Risk Assessments
- Manual Handling Risk Assessment
We worked with Central Catering over several years to help them develop and improve their safety management systems. Central Catering provides food concessions and temporary bar facilities for some of the UK’s largest festival and event sites.
Do It Safely reviewed their current safety management system which was fairly robust. We identified some areas for improvement, such as more detailed risk assessments that were evaluated with the help of staff. These included working at height and manual handling. We were also able to help with contractor procurement in reviewing third party contractors used for various services. We assisted in collating health and safety documentation/reviewing to ensure that their contractors were also doing everything they should be to manage and reduce the risks to their workers and the public, in addition to complying with health and safety legislation.
We supported them in implementing sign-off procedures for temporary structures such as marquees and produced management plans for maintaining these structures on event sites across the UK, including wind management plans. This was helpful to event organisers and added another layer of safety that allowed them to be confident that they were working with a professional safety organisation.
• Health and Safety Review
• Update Policy Documents
• Update of Risk Assessments
• COSHH Assessments
• Annual Workplace Audit
A1 Mobile Ltd. provides high-quality sanitation facilities to the event and construction industries.
The work they carry out regularly involves manual handling, using plant machinery, using and working around vehicles, as well as dealing with chemicals and hazardous waste.
Do It Safely was initially asked to review their current health and safety documents such as policies and risk assessments. We did this, but also updated their policy and worked with them and their staff to update and expand on their risk assessments. This included COSHH assessments on the chemicals and hazardous waste that the team are required to deal with.
One of the benefits of involving A1 Mobile’s staff in the health and safety process was that they became more engaged and were more aware of the risks involved. They also had a better understanding of why particular health and safety measures are put in place to protect them.
As a result, there was a positive increase in the overall safety culture of the company.
This is a fantastic example of why it is essential to involve your staff in the risk assessment process. They are often the ones who are most involved in the physical side of a business, and so they must have an input in the way they work.